GREAT SCOTT TREE CARE | LA28 TREE SERVICE PROPOSAL PLAN

GREAT SCOTT TREE CARE | LA28 TREE SERVICE PROPOSAL PLAN
Campaign Period: October 2026 through December 2028
Revenue Target: $1.5 million in attributable contracted work
Olympic Games: July 14–30, 2028
Paralympic Games: August 15–27, 2028
Market: 40+ venues throughout Greater Los Angeles and Southern California
Document: Internal Working Plan — Confidential
Campaign Team
Brent — Administrative & Procurement Lead
Brent is responsible for procurement readiness, registrations, bid systems, compliance documentation, qualification materials, proposal administration, insurance, licensing, bid calendars, and monitoring contracting opportunities.
File upload
GST_Brent_Workflow.docx
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Rick — Business Development & Field Lead
Rick is responsible for identifying target organizations, building relationships, making introductions, conducting site visits and property walks, establishing direct contact with decision-makers, and converting those relationships into bidding and contracting opportunities.
File upload
GST_Rick_Workflow.docx
43 KB
Nate — Sales Guidance & Contact Clearance
Nate will assist with account prioritization, strategic direction, contact guidance, and alignment of the Olympic initiative with Great Scott's broader Los Angeles market-expansion strategy.
File upload
GST_Nate_Workflow.docx
41.3 KB
Chad, Nate, Dustin, Rebekah & Garrett — Technical & Arborist Support
The technical team will provide arborist qualifications, scope review, equipment and staffing information, emergency-response capability, safety documentation, project history, and other technical information needed to support proposals.
Roxanne — Prevailing Wage & Certified Payroll
Roxanne will serve as the internal resource for prevailing-wage requirements, certified payroll, and related payroll-compliance requirements associated with public works or other qualifying projects.
OBJECTIVE
Identify, qualify, pursue, bid, perform and retain tree-service work connected directly or indirectly to LA28.
Revenue Target
$1.5 million in attributable contracted work
Olympic Games
July 14–30, 2028
Paralympic Games
August 15–27, 2028
Campaign Window
October 2026–December 2028
HOW TO USE THIS PLAN
This version removes narrative opinion and converts the governing outline into short execution items. Each item shows status, objective, required information, workflow, official source when available, and the associated contact appendix.
Standard path: Register > Monitor > Identify buyer > Verify scope > Site walk > Compliance review > Submit > Track > Retain
Contact records: All individual names, departments, emails and phone numbers are maintained in the Section 7 spreadsheets provided separately. The narrative only identifies the correct contact route and action.
Source control: Links in this plan are official agency/company sources where available. Re-verify every solicitation, deadline, addendum, license requirement and labor requirement immediately before bid submission.
File upload
GST LA28 Target Map.csv
77.5 KB
SECTION 1 — PURPOSE & OPPORTUNITY CHANNELS
Objective: Be registered, qualified and known before tree/grounds opportunities reach formal bidding.
Target channels: LA28 direct; host cities/public agencies; venue operators; contractors/prime contractors; hospitality/commercial properties.
Workflow: Register in buyer system > Set tree/grounds service categories > Monitor opportunities > Identify operations + procurement contacts > Obtain scope/site access > Submit compliant proposal > Track award/renewal
SECTION 2 — STANDARD OPPORTUNITY WORKFLOW
Task: Use the same qualification path for every target organization.
Needed before pursuit: Tree/grounds decision-maker; procurement contact; incumbent contractor; contract expiration/option; procurement portal; funding source; prevailing-wage/certified-payroll status; registration status; bid deadline.
01
Identify the account and tree/grounds buying function.
02
Confirm Great Scott is registered and eligible to bid.
03
Verify the incumbent, contract term, funding source and next procurement date.
04
Contact operations and procurement; request the correct bid/onboarding route.
05
Complete site walk or scope review when permitted.
06
Confirm licenses, insurance, bonding, staffing, equipment and labor compliance.
07
Submit only through the solicitation method and before the stated deadline.
08
Track award, options, expiration, future scopes and post-job retention.
SECTION 3 — RESPONSIBILITY WORKFLOW
3.1 Procurement & Administration
Status: ACTIVE
Objective: Keep Great Scott eligible and ready to submit.
Needed: Registrations, bid calendar, portal alerts, licenses, insurance, qualification package, addenda, submission rules.
Workflow: Maintain registrations > Review portals > Open opportunity file > Confirm compliance > Assemble submission > Track addenda/deadline
3.2 LA28 Supplier Registration
Status: COMPLETE — registration completed by Brent.
Objective: Remain visible in the LA28 supplier system and respond if LA28 identifies a relevant opportunity.
Needed: Keep profile/company information current; monitor supplier communications.
Workflow: Registration complete > Maintain profile > Monitor LA28 outreach > Respond to applicable sourcing request
Official source: LA28 Supplier Registration
LA28 states that supplier registration shows interest but does not guarantee a business opportunity.
3.3 Prevailing Wage / Certified Payroll & 3.4 Technical / Arborist Support
3.3 Prevailing Wage / Certified Payroll
Status: Roxanne is the internal payroll/compliance resource.
Objective: Determine labor-compliance requirements before pricing or submission.
Needed: Funding source, public-works classification, awarding body, solicitation labor clauses.
Workflow: Identify funding/project type > Check DIR/solicitation rules > Confirm prevailing wage > Confirm certified payroll > Build labor cost into bid > Maintain required records
Official source: California DIR Public Works | Certified Payroll Reporting
3.4 Technical / Arborist Support
Status: ACTIVE AS NEEDED
Objective: Verify the proposed scope can be safely and credibly performed.
Needed: Tree scope, equipment, crew, arborist credentials, safety requirements, emergency response requirements.
Workflow: Review scope > Confirm credentials > Confirm crew/equipment > Confirm safety/access > Return technical data for proposal
SECTION 4 — WHAT TO SEARCH FOR & PROPOSE
Bid search terms: tree trimming; tree pruning; tree removal; arborist/arboriculture; palm trimming; vegetation management; landscape/grounds maintenance; right-of-way; emergency tree; storm response; crown raising; sightline/signage clearance; route clearance; stump grinding.
Municipal/Public Works
Scheduled tree maintenance, overflow work, removals, pruning, right-of-way clearance and emergency response.
Venue/Facility
Safety, access, appearance, route/entrance clearance, palm work and emergency response.
Prime Contractor
Specialty tree subcontracting, removals, site preparation and arboricultural support.
Hotel/Commercial
Readiness work plus recurring tree maintenance.
Workflow: Add search terms to portals > Screen scope > Confirm buyer/site > Route technical scope > Price > Submit proposal
SECTION 5 — CAPABILITY, CREDENTIALS & LIABILITY ITEMS
5.1 Fleet & Capacity
Status: USE ONLY AFTER INTERNAL VERIFICATION
Objective: Support qualifications for large, municipal, venue and emergency scopes.
Definitive information: Current governing plan lists 135+ qualified professionals, 200+ fleet/equipment units, 90-ft+ specialty boom and 105-ft+ aerial lift.
Workflow: Verify current figures > Use only verified numbers > Match equipment to scope > Include in capability statement/proposal
5.2 Credentials
Status: VERIFY BEFORE EXTERNAL USE
Objective: Use only active credentials that apply to the solicitation.
Needed: ISA Certified Arborists, TRAQ, Certified Tree Workers, applicable consulting arborists, municipal experience and any bid-specific license/classification.
Workflow: Check solicitation > Verify active credential > Attach proof > Exclude expired/unverified credential
5.3 Wildlife & Nesting Awareness
Status: REQUIRED VISIBILITY FOR TREE/VEGETATION WORK
Objective: Avoid work that unlawfully disturbs active nests and satisfy buyer environmental requirements.
Definitive information: CDFW identifies Fish and Game Code sections 3503, 3503.5 and 3513. For many California birds, nesting commonly occurs February–August, but timing varies and some birds nest year-round.
Needed: Check site conditions and contract/environmental requirements before pruning/removal.
Workflow: Identify vegetation work window > Check nesting risk/contract requirements > Use qualified biological survey when required > Establish buffer/delay work if active nest is present > Document clearance
Official source: CDFW Nesting Bird Guidance
SECTION 6 — GEOGRAPHIC PURSUIT AREA
Core operating ring: Approximately 35 miles from the City of Industry base, covering the principal Los Angeles/San Gabriel Valley/Gateway markets west and south through Los Angeles, Inglewood, Carson and Long Beach, and north/east through Pasadena, Arcadia and Pomona.
Representative ZIP prefixes: 900xx (Los Angeles), 903xx (Inglewood), 906xx/907xx (Gateway/Carson), 908xx (Long Beach), 910xx/911xx (Arcadia/Pasadena), 917xx (Industry/Pomona), 928xx (Anaheim). These are representative, not exclusive.
Strategic exceptions: Olympic-linked opportunities outside the core ring may be pursued when scope/value justifies travel, including Orange County/San Clemente/Trestles-related work.
Internal opportunity thresholds: Under 15 miles: no minimum for strategic targets. 15–30 miles: generally $2,500+. 30+ miles: generally $5,000+, multi-day or strategic scope.
Workflow: Map site from City of Industry > Check scope/value > Confirm travel/equipment impact > Approve pursuit > Schedule site walk
www.ciclt.net
CI Gateway Zip Code List
SECTION 7 — TARGET ACCOUNT ROUTES
Individual contact details are in the matching Section 7 spreadsheets. Use the narrative below to determine where to register, what to monitor, who the contact file is for, and the next action.
7.1 Long Beach
Status: ACTIVE MUNICIPAL TARGET
Objective: Monitor city tree/parks/public works procurement and use existing municipal access where documented.
Needed: Current Long Beach Buys registration; correct commodity/service categories; current tree contract/expiration intelligence.
Workflow: Verify Long Beach Buys profile > Monitor tree/parks/public works opportunities > Review upcoming contracts > Contact operations + purchasing > Request site/scope > Submit through Long Beach Buys
Official source: Long Beach Purchasing | Upcoming Contracts
Contact appendix: 7.1 Long Beach.xlsx
Existing relationship history: pending internal insertion.
File upload
7.1 Long Beach.csv
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File upload
Section_7.1_Long_Beach_Relationships.pdf
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7.2 LA28 Direct
Status: SUPPLIER REGISTRATION COMPLETE
Objective: Monitor LA28 supplier sourcing and respond to relevant tree/grounds/vendor opportunities.
Needed: Current supplier profile and active monitoring.
Workflow: Keep profile current > Monitor LA28 communications > Match opportunity to tree services > Complete requested qualification > Submit as directed
Official source: LA28 Supplier Registration
Contact appendix: 7.2 LA28 Direct.xlsx
File upload
7.2 LA28 Direct.csv
550 Bytes
7.3 AECOM / AECOM Hunt & 7.4 City of Los Angeles
7.3 AECOM / AECOM Hunt
Status: PRIME-CONTRACTOR TARGET
Objective: Obtain the correct project-team/onboarding route for tree subcontracting.
Needed: Correct AECOM project/contact, supplier invitation/onboarding, insurance/qualification requirements.
Workflow: Contact project/supplier route > Request onboarding path > Complete Coupa registration when invited > Complete supplier qualification > Pursue project-specific scope
Official source: AECOM Supply Chain | AECOM Supplier Portal
Contact appendix: 7.3 AECOM - AECOM Hunt.xlsx
AECOM states first-time Coupa registration begins from an invitation email; supplier@aecom.com is the support contact if the invitation is not received.
File upload
7.3 AECOM - AECOM Hunt.csv
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7.4 City of Los Angeles
Status: PUBLIC-AGENCY TARGET
Objective: Use RAMP and department contacts to identify tree, urban forestry, parks, facilities and public-works opportunities.
Needed: RAMP profile, service categories, StreetsLA/Urban Forestry/GSD/purchasing route.
Workflow: Verify RAMP registration > Search tree/grounds keywords > Monitor open opportunities > Contact department + procurement > Complete site/scope review > Submit per solicitation
Official source: RAMP LA
Contact appendix: 7.4 City of Los Angeles.xlsx
File upload
7.4 City of Los Angeles.csv
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7.5 Inglewood & 7.6 Carson
7.5 Inglewood
Status: PUBLIC-AGENCY / VENUE-CITY TARGET
Objective: Register, monitor PlanetBids, and identify Public Works/Parks/service-contract tree opportunities.
Needed: PlanetBids registration and City vendor database status.
Workflow: Register/verify PlanetBids > Confirm City vendor record > Search tree/grounds opportunities > Contact Purchasing/Public Works > Attend required job walk > Submit exactly as solicitation directs
Official source: Inglewood Vendor & Bid List | Inglewood PlanetBids
Contact appendix: 7.5 Inglewood.xlsx
Purchasing Division: (310) 412-5266 | purchasingdivision@cityofinglewood.org.
File upload
7.5 Inglewood.csv
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7.6 Carson
Status: PUBLIC-AGENCY / VENUE-CITY TARGET
Objective: Identify current tree/public works/parks procurement and Games-related needs.
Needed: Verify current procurement portal/vendor profile and current buyer.
Workflow: Verify city vendor/PlanetBids route > Search tree/grounds/public works > Use contact appendix to reach buyer/operations > Confirm incumbent/expiration > Submit when released
Contact appendix: 7.6 Carson.xlsx
File upload
7.6 Carson.csv
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7.7 Anaheim / Honda Center & 7.8 Pasadena / Rose Bowl
7.7 Anaheim / Honda Center
Status: CITY + VENUE TARGETS
Objective: Monitor Anaheim tree/public works procurement and separately pursue Honda Center facilities/vendor work.
Needed: Anaheim OpenGov registration; correct commodity/service categories; venue facilities/procurement route.
Workflow: Register/verify Anaheim OpenGov > Monitor City bids > Contact Tree Operations/Public Works/Purchasing > Pursue Honda Center separately > Site walk/scope > Submit via buyer instructions
Official source: Anaheim Bids & RFPs | Anaheim OpenGov Procurements
Contact appendix: 7.7 Anaheim - Honda Center.xlsx
Existing Anaheim relationship history: pending internal insertion.
File upload
7.7 Anaheim - Honda Center.csv
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File upload
Section_7.7_Anaheim_Relationships.pdf
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7.8 Pasadena / Rose Bowl
Status: CITY + VENUE TARGETS
Objective: Monitor Pasadena procurement and Rose Bowl venue solicitations as separate buying tracks.
Needed: Pasadena procurement registration/alerts; Rose Bowl bid-page monitoring.
Workflow: Verify Pasadena vendor/bid registration > Monitor City tree/grounds opportunities > Monitor Rose Bowl RFP page > Use city/venue contact routes > Site walk if permitted > Submit as directed
Official source: Pasadena Contract & Bid Opportunities | Pasadena OpenGov | Rose Bowl RFP/Bid Page
Contact appendix: 7.8 Pasadena - Rose Bowl.xlsx
File upload
7.8 Pasadena - Rose Bowl.csv
1.6 KB
7.9 Arcadia / Santa Anita Park & 7.10 South El Monte / Whittier Narrows
7.9 Arcadia / Santa Anita Park
Status: CITY + PRIVATE VENUE TARGETS
Objective: Monitor the City successor/extension path for annual tree trimming and separately pursue Santa Anita facilities/grounds.
Definitive information: Arcadia Contract No. 4611 (Annual Tree Trimming Maintenance Services) shows a 2025 second amendment with West Coast Arborists at $450,192.40. Monitor for successor procurement/renewal activity rather than assuming a 2026 award.
Needed: Arcadia vendor record and bids/RFP monitoring; Santa Anita facilities/grounds route.
Workflow: Keep Arcadia vendor record current > Monitor Bids & RFPs + council items > Ask Purchasing/Public Works about successor timing > Treat Santa Anita separately > Submit when released
Official source: Arcadia Bids & RFPs | Arcadia Purchasing | 2025 Contract Amendment Source
Contact appendix: 7.9 Arcadia - Santa Anita.xlsx
File upload
7.9 Arcadia - Santa Anita.csv
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7.10 South El Monte / Whittier Narrows
Status: CONTACT ROUTE PARTLY RESOLVED
Objective: Identify the actual site/grounds decision-maker and the County/city procurement route.
Needed: Confirmed Whittier Narrows site/grounds manager; current maintenance contract and expiration.
Workflow: Use County/Public Works contacts > Ask who owns tree/grounds maintenance > Confirm buyer/procurement system > Request incumbent/contract term > Pursue site walk/bid path
Contact appendix: 7.10 South El Monte - Whittier Narrows.xlsx
Do not rely on an unverified park number; use the verified contacts in the appendix and confirm the current site manager.
File upload
7.10 South El Monte - Whittier Narrows.csv
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7.11 Los Angeles County & 7.12 USC / Exposition Park
7.11 Los Angeles County
Status: PUBLIC-AGENCY TARGET
Objective: Maintain County vendor registration and pursue Public Works/Parks/facility tree opportunities.
Needed: Current WebVen profile; correct commodity/service categories; department buyer.
Workflow: Verify WebVen registration > Update categories > Monitor County opportunities > Contact department + procurement > Review labor requirements > Submit per solicitation
Official source: LA County WebVen
Contact appendix: 7.11 Los Angeles County.xlsx
Vendor Relations: ISDVendorRelations@isd.lacounty.gov.
File upload
7.11 Los Angeles County.csv
2.7 KB
7.12 USC / Exposition Park
Status: VENUE / INSTITUTION TARGET
Objective: Identify facilities/grounds/vendor onboarding route and pursue tree-service scopes.
Needed: Current facilities/operations decision-maker; vendor onboarding and insurance requirements.
Workflow: Contact facilities/athletics/operations > Ask for vendor onboarding route > Confirm insurance/qualification > Site walk/scope > Proposal or formal bid
Contact appendix: 7.12 USC - Exposition Park.xlsx
File upload
7.12 USC - Exposition Park.csv
971 Bytes
7.13 Caltrans Districts 7 & 12
Status: TIME-SENSITIVE — ACTIVE BID IDENTIFIED
IFB 12A2406 due October 13, 2026 at 2:00 PM PDT
Objective: Evaluate and submit qualified Caltrans tree-service opportunities.
Definitive information: Caltrans project listing shows IFB 12A2406, Tree Services in Orange County, contractor classification C-49, advertised September 29, 2026, due October 13, 2026 at 2:00 PM PDT.
Needed: Open full IFB and addenda immediately; confirm C-49, DIR, arborist/safety, insurance, pricing and submission requirements from the actual event record.
Workflow: Open 12A2406 event > Download IFB/addenda > Bid/no-bid qualification > Compliance + pricing review > Submit before 10/13/26 2:00 PM > Save confirmation
Official source: Caltrans Current Projects | Cal eProcure Event 12A2406
Contact appendix: 7.13 Caltrans Districts 7 and 12.xlsx
File upload
7.13 Caltrans Districts 7 and 12.csv
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7.14 – 7.16 Industry Relationships, Industry/Pomona/Fairplex & LA Metro
7.14 Existing City of Industry Relationships
Status: INTERNAL INPUT PENDING
Objective: Document existing contacts and prior work that can support introductions and procurement access.
Needed: Relationship history, prior projects, last contact, current role, next step.
Workflow: Complete internal relationship fields > Verify contact remains current > Identify best introduction path > Use relationship only where appropriate
Contact appendix: 7.14 Existing City of Industry Relationships.xlsx
File upload
7.14 Existing City of Industry Relationships.csv
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7.15 City of Industry / Pomona / Fairplex
Status: THREE SEPARATE BUYING TRACKS
Objective: Monitor public bids in Industry and Pomona; pursue Fairplex property operations separately.
Needed: Industry PlanetBids; Pomona PlanetBids; current Pomona tree contract status; Fairplex vendor/operations route.
Workflow: Verify Industry/Pomona vendor profiles > Monitor both PlanetBids systems > Check Pomona council/bid actions > Contact Fairplex operations separately > Request scope/site walk > Submit as directed
Official source: City of Industry Bid Opportunities | Pomona Purchasing / Bids
Contact appendix: 7.15 City of Industry - Pomona - Fairplex.xlsx
Pomona: monitor the October 19, 2026 City Council meeting and PlanetBids. Do not treat a tree item as confirmed until the posted agenda/solicitation shows it.
File upload
7.15 City of Industry - Pomona - Fairplex.csv
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7.16 LA Metro
Status: HIGH-VALUE CONTRACT WATCH
Objective: Position for Metro tree work through vendor qualification, contract timing and SBE/DVBE pathways.
Definitive information: Metro awarded Contract OP1167960008370 to Mariposa Tree Management. The approved amount is $1,925,190 for a three-year base plus $1,183,600 for one two-year option ($3,108,790 combined NTE), effective January 1, 2025. The base term runs through December 31, 2027.
Needed: Current Metro vendor profile/certifications; monitor option/rebid decision and future opportunity listings.
Workflow: Verify Metro vendor profile > Monitor current/future opportunities > Track 2027 base-term end and option decision > Contact Facilities Contracted Maintenance/Vendor Management > Pursue re-bid or subcontract path
Official source: Metro Doing Business | Metro Contract Record
Contact appendix: 7.16 LA Metro.xlsx
File upload
7.16 LA Metro.csv
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7.17 – 7.23 Remaining Target Accounts
7.17 State Parks / Trestles
Status: STATE-AGENCY TARGET
Objective: Monitor State Parks/Orange Coast/San Onofre tree and grounds work.
Needed: Cal eProcure registration/DIR status; current State Parks operational/procurement contact.
Workflow: Verify Cal eProcure profile > Search State Parks + tree/grounds keywords > Contact district route > Confirm site scope and labor requirements > Submit through event instructions
Official source: Cal eProcure | Contact appendix: 7.17 State Parks - Trestles.xlsx
File upload
7.17 State Parks - Trestles.csv
843 Bytes
7.18 SoFi Stadium / Hollywood Park
Status: PRIVATE VENUE TARGET
Objective: Identify the current grounds/facilities/procurement manager and vendor onboarding path.
Needed: Current manager below executive level; vendor qualification/insurance requirements; grounds contract status.
Workflow: Use operations contact route > Ask for grounds/facilities buyer > Confirm vendor onboarding > Request site/scope > Proposal or formal solicitation Official source: SoFi Stadium | Contact appendix: 7.18 SoFi - Hollywood Park.xlsx
File upload
7.18 SoFi - Hollywood Park.csv
600 Bytes


7.19 Gothic LA Internal Connection
Status: INTERNAL INFORMATION REQUIRED
Objective: Identify the exact internal contact and business-development relevance.
Needed: Full name, company/division, role, phone, email, relationship history.
Workflow: Add internal details > Verify current role > Determine relevance > Use correct introduction route
7.20 RPW
Status: ORGANIZATION MATCH NOT CONFIRMED
Objective: Confirm whether RPW Services is the RPW referenced in the governing plan.
Needed: Organization confirmation, current contact details and internal introduction route.
Workflow: Confirm RPW identity > Verify contacts > Document relationship > Request appropriate introduction
Contact appendix: 7.20 RPW.xlsx
File upload
7.20 RPW.csv
567 Bytes
7.21 Rhonda — Specialty Assessment Partner
Status: INTERNAL INFORMATION REQUIRED
Objective: Identify the person and determine referral/assessment value.
Needed: Last name, organization, specialty, phone, email, relationship history.
Workflow: Add identity > Verify contact > Define use case > Document next step


7.22 Burt — Specialty Assessment Partner
Status: INTERNAL INFORMATION REQUIRED
Objective: Identify the person and determine referral/assessment value.
Needed: Last name, organization, specialty, phone, email, relationship history.
Workflow: Add identity > Verify contact > Define use case > Document next step
7.23 Additional Target Cities & Agencies
Status: EXPANSION LIST
Objective: Expand beyond the core accounts without overcrowding the narrative.
Needed: Use the supplemental target sheet to prioritize next public agencies/municipal targets.
Workflow: Rank by Olympic footprint + tree buying authority > Verify procurement portal > Identify decision-maker > Add contract/expiration date > Move qualified account into active pipeline
Contact appendix: 7.23 Additional Target Cities and Agencies.xlsx
File upload
7.23 Additional Target Cities and Agencies.csv
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SECTION 8 — VENDOR REGISTRATION WORKFLOW
Goal: 100% current registration in every procurement system used by an active target.
Workflow: Register/verify profile > Select correct service categories/NAICS > Turn on alerts > Record owner/login > Review every 2 weeks; weekly when active
BidSync, BidPrime and similar services can support monitoring; always submit through the official buyer/solicitation system stated in the bid documents.
SECTION 9 — QUALIFICATION PACKAGE
Full package — required file set
Applicable licenses (including any bid-specific C-49 requirement), DIR registration, bonding, general liability, workers comp, auto/equipment coverage, IIPP, EMR, OSHA records where required, verified ISA/TRAQ credentials, emergency plan, crew qualifications, W-9, business licenses, 3–5 references, fleet/crew summary, mapping/photos, financial information only when required.
One-page capability statement
Company/contact; NAICS 561730, 115310, 541690, 562111; core tree services; fleet/crew summary; verified credentials; emergency contact; 3 references; service-area summary.
Workflow: Technical team verifies credentials/capability > Procurement assembles package > Payroll review added when applicable > Final solicitation-specific checklist > Submit only requested documents
Line-clearance work is not the primary campaign target. If a solicitation requires C-49 or line-clearance qualifications, verify the exact requirement before pursuing.
SECTION 10 — WEEKLY OPERATING WORKFLOW
Monday — Bid & Pipeline Review
Status: 30-MINUTE OPERATING REVIEW
Objective: Know what is open, due, missing and next.
Needed: New solicitations, deadlines, addenda, meetings, expirations, registrations.
Workflow: Review portals > Update deadlines > Assign next action > Flag compliance gaps
Tuesday–Thursday — Market / Proposal Work
Status: EXECUTION DAYS
Objective: Move qualified accounts toward site walks, scopes and proposals.
Needed: Target contacts, property/site information, active bid packages, qualification files.
Workflow: Contact buyer/operations > Site walk where allowed > Define scope > Build proposal/qualification > Resolve bid questions
Friday — Closeout
Status: WEEKLY CONTROL
Objective: Keep CRM, pipeline and procurement records current.
Workflow: Update contact/status > Close follow-ups > Confirm next deadlines > Review portal alerts > Set next-week calls/site walks
Monthly — KPI Review
Status: LEADERSHIP CHECKPOINT
Objective: Measure whether activity is converting into qualified opportunities and awards.
Workflow: Update KPI counts > Review wins/losses > Refresh priority accounts > Correct strategy/coverage
SECTION 11 — CAMPAIGN SCORECARD
$1.5M
Revenue Target
Attributable contracted work
40-60
Named Target Orgs
Source-outline baseline: 25; refresh against master contact workbook before final presentation
15+
Priority Accounts
Source-outline baseline: 15
15-20
Decision-Maker Relationships
A named contact is not a relationship; count only actual working relationships
8-10
Meetings/Month
Venue/prime-contractor meetings per active month
6-8
Site Walks/Month

New qualified contacts: 15 per month.
Vendor profiles: 100% current for active targets.
Proposal pace: Approximately 3–8 relevant proposals per quarter when opportunities support the volume.
Win rate: 25%+ on pursued opportunities.
Meaningful wins: 3–6 by mid-2028.
Retention: 50%+ of meaningful Olympic-related accounts post-Games.
Workflow: Pull CRM/portal data monthly > Count only completed activity > Compare to target > Assign gap-closing actions
SECTION 12 — PHASE 1: OCTOBER–DECEMBER 2026
1
Oct 1–9 — Registration Foundation
Status: LA28 REGISTRATION COMPLETE
Objective: Finish remaining portal/profile readiness and maintain qualification binder.
Needed: Paid subscriptions only where required; remaining city profiles; service categories; bid alerts; qualification files.
Workflow: Confirm LA28 complete > Verify remaining portals > Activate alerts > Organize qualification binder
2
Oct 12–23 — City Pitch
Status: SCHEDULED DEVELOPMENT WINDOW
Objective: Create a short municipal pitch that opens the procurement/tree-maintenance conversation.
Needed: Five-minute pitch, one-page capability statement, defined questions and next-step ask.
Workflow: State LA28 readiness reason for contact > Describe tree/overflow/emergency capability > Ask who owns tree contract > Ask contract expiration/overflow availability > Request site walk/vendor path
3
Oct 26–Nov 6 — Contract Calendar
Status: NEXT RESEARCH BLOCK
Objective: Map incumbents, expirations and upcoming solicitations.
Workflow: Research contract history > Record expiration/options > Schedule site walks > Add bid dates to calendar
4
Nov 9–20 — Qualification & Public Works Access
Status: PLANNED
Objective: Increase procurement readiness and public-agency access.
Workflow: Monitor portals > Resolve qualification gaps > Advance municipal contacts > Attend at least one relevant public works/arboriculture/business event
5
Nov 23–Dec 4 — Expand Qualified Pipeline
Status: PLANNED
Objective: Complete reference/emergency/subcontractor materials and widen active account coverage.
Workflow: Finalize references > Finalize emergency-response information > Complete subcontractor package > Advance priority geographic accounts
6
Dec 7–18 — Readiness Report
Status: PLANNED
Objective: Know which accounts are qualified, active and ready for 2027 pursuit.
Workflow: Audit registrations > Audit qualification package > Update pipeline > Assign a next step to every priority account
7
Dec 21 — Management Checkpoint
Status: FORMAL CHECKPOINT
Objective: Confirm the campaign has produced measurable access and opportunity.
Needed: At least 5 meaningful meetings, 2 serious vendor/prime qualification conversations and 3 qualified pipeline opportunities.
Workflow: Count results > Identify gaps > Correct account selection/access/follow-up > Set Q1 2027 priorities
SECTION 13 — 2027 PURSUIT WORKFLOW
1
Q1 2027 — Registered to Known
Status: MARKET PENETRATION
Objective: Build direct recognition with buyers and operators.
Workflow: Verify target list > Meet decision-makers > Record incumbent/expiration > Create next procurement step
2
Q2 2027 — Relationships to Opportunities
Status: SCOPE DEVELOPMENT
Objective: Turn access into site walks, defined needs, RFIs/RFQs/RFPs and proposals.
Workflow: Site walk > Define scope > Technical review > Pricing/qualification > Submit/track
3
Q3 2027 — Test Events / 2028 Positioning
Status: 2028 PREPARATION
Objective: Identify venue readiness, route, hospitality and emergency needs.
Workflow: Track test events > Confirm 2028 needs > Forecast crew/equipment > Pursue 2028 award
4
Q4 2027 — Secure 2028 Work
Status: PRIMARY CONTRACTING WINDOW
Objective: Finalize positioning, awards, access and operational planning for 2028.
Workflow: Track pending awards > Complete vendor qualification > Confirm work dates/access > Forecast staffing/equipment > Lock 2028 execution plan
SECTION 14 — 2028 EXECUTION & RETENTION
January–May 2028 — Primary Work Window
Status: PRIMARY PHYSICAL TREE-WORK PERIOD
Objective: Get properties, routes and venues ready for the Games.
Needed: Final contracts, insurance, access, dates, staging, crews, equipment, invoicing, emergency coverage.
Workflow: Confirm contract/access > Schedule crews/equipment > Perform pruning/removals/clearance > Document completion > Capture additional scope
July 14–30, 2028 — Olympic Games
Status: EMERGENCY / LAST-MINUTE SUPPORT
Objective: Respond rapidly to public-safety, access and appearance issues.
Workflow: Maintain dispatch readiness > Receive authorized request > Mobilize > Document work > Invoice/close
August 15–27, 2028 — Paralympic Games
Status: SAME READINESS LEVEL
Objective: Maintain emergency tree-service support through the final Paralympic day.
Workflow: Maintain crews/equipment readiness > Respond to authorized needs > Close operational period August 27
August 28–December 2028 / Early 2029
Status: RETENTION & OVERFLOW
Objective: Convert Olympic work and relationships into recurring Los Angeles accounts.
Workflow: Post-job review > Request recurring scope > Request referrals/additional properties > Monitor renewals/follow-on bids > Continue marketing into early 2029
SECTION 15 — COMPETITOR WATCH
West Coast Arborists
Major municipal incumbent; track city contracts, extensions and expirations.
Mariposa Tree Management
Current LA Metro tree-trimming contractor; track Metro option/rebid timing.
BrightView
Monitor large commercial/campus/bundled landscape accounts.
Davey / Bartlett
Monitor large commercial, arboricultural, consulting and national-account work.
Mowbray / United Pacific / Tree Pros / Tiger / North Star
Monitor local, utility, emergency and municipal activity where relevant.
Workflow: Identify contract > Record buyer/value/base term > Record renewal options > Calculate earliest re-bid window > Identify Great Scott entry route
Use public contract records and verified market information only. Do not use unsupported competitor claims in external material.
File upload
Section_15_Competitive_Landscape_Pomona.pdf
59.5 KB
SECTION 16 — ACTIVE RESEARCH & BID CONTROL
16.1 Remaining Contact Gaps
Status: OPEN 
Objective: Close only the gaps that block procurement or site access.
Needed: Whittier Narrows site/grounds manager; SoFi grounds/facilities/procurement manager below executive level; Industry Hills operator; Gothic internal contact; RPW identity; Rhonda and Burt full details.
Workflow: Research/confirm > Add to correct Section 7 spreadsheet > Record source > Move verified contact into active pipeline
File upload
GST_LA28_Research_Notes.pdf
21.1 KB
16.2 Pre-Submission Checklist
Status: MANDATORY BEFORE EVERY BID
Objective: Prevent non-responsive submissions.
Needed: Current solicitation/addenda; exact deadline/time zone; registration; license/classification; insurance; bonding; funding source; prevailing wage; certified payroll; credentials; site/job walk; pricing form; submission method; excluded/do-not-use contacts.
Workflow: Re-download current bid package > Check addenda > Confirm eligibility/compliance > Complete exact pricing/forms > Independent deadline review > Submit > Save receipt/confirmation
16.3 Active Bid & Contract Watches
16.3A Caltrans District 12 — IFB 12A2406
Status: DUE OCTOBER 13, 2026 AT 2:00 PM PDT
Objective: Immediate bid/no-bid decision and submission if qualified.
Needed: Full IFB/addenda and verified C-49/DIR/insurance/technical requirements.
Workflow: Open event now > Download IFB/addenda > Verify qualification > Price/compliance review > Submit before deadline
Official source: Caltrans Project Listing | Cal eProcure Event
16.3B Pomona — October 19 Watch
Status: MONITOR — TREE ITEM NOT YET CONFIRMED
Objective: Watch for a new solicitation, reconsidered award or contract direction.
Workflow: Monitor Pomona PlanetBids > Check October 19 council agenda when posted > Confirm tree-contract status > If re-solicited, review prior pricing format before submission
Official source: Pomona Purchasing/Bids
16.3C Arcadia — Tree Contract Successor Watch
Status: MONITOR
Objective: Identify successor/renewal path for Annual Tree Trimming Maintenance Services.
Workflow: Monitor Bids & RFPs > Monitor council procurement items > Ask Purchasing/Public Works about successor timing > Prepare vendor/qualification file
Official source: Arcadia Bids & RFPs
16.3D LA Metro — December 31, 2027 Base-Term End
Status: LONG-LEAD WATCH
Objective: Position before option/rebid decisions are finalized.
Workflow: Monitor Metro vendor opportunities > Track contract/option actions > Maintain certification/vendor status > Contact contract management > Prepare re-bid/subcontract strategy
Official source: Metro Doing Business | Contract Record
SECTION 17 — FINAL CAMPAIGN FLOW
1
2026
Register, qualify, identify buyers and open relationships.
2
2027
Turn relationships into scopes, bids and 2028 contracts.
3
Jan–May 2028
Get properties and routes ready for the Games.
4
Jul–Aug 2028
Perform planned, last-minute and emergency work.
5
After Aug 27, 2028
Retain accounts, pursue recurring service and continue into early-2029 overflow opportunities.
Workflow: REGISTER > IDENTIFY BUYER > MEET / SITE WALK > QUALIFY > BID > PERFORM > KEEP ACCOUNT
CONTACT APPENDIX FILE INDEX
The following spreadsheets are provided separately and are intended to be inserted into the final presentation or used as working contact sheets:
7.1 Long Beach.xlsx
7.2 LA28 Direct.xlsx
7.3 AECOM - AECOM Hunt.xlsx
7.4 City of Los Angeles.xlsx
7.5 Inglewood.xlsx
7.6 Carson.xlsx
7.7 Anaheim - Honda Center.xlsx
7.8 Pasadena - Rose Bowl.xlsx
7.9 Arcadia - Santa Anita.xlsx
7.10 South El Monte - Whittier Narrows.xlsx
7.11 Los Angeles County.xlsx
7.12 USC - Exposition Park.xlsx
7.13 Caltrans Districts 7 and 12.xlsx
7.14 Existing City of Industry Relationships.xlsx
7.15 City of Industry - Pomona - Fairplex.xlsx
7.16 LA Metro.xlsx
7.17 State Parks - Trestles.xlsx
7.18 SoFi - Hollywood Park.xlsx
7.20 RPW.xlsx
7.23 Additional Target Cities and Agencies.xlsx
A master workbook containing all Section 7 contact tabs is also provided separately.
Document control note: This is an execution document. External portal status, contacts, contract terms and deadlines can change; verify the live official source immediately before any formal submission.
Internal Working Plan | Current as of October 6, 2026